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Schedule: M-F 9-5pm (must be flexible & willing to work outside of standard work-week as needed)

Travel Required: Occasional Travel, clean license and a car required.

Job Overview: A COO of a practice seeking a full-time, personal assistant to help streamline her day-to-day life. This role requires a mature, highly organized individual who has excellent attention to detail, a calm demeanor, and a “no task is beneath me” attitude. The right candidate will be comfortable supporting both professional and personal tasks, enjoy wearing many hats, and thrive in a dynamic, home-based environment.

Position Responsibilities will include, but are not limited to:

Ensure the smooth functioning of the household, keeping the executive organized in day-to-day life, proactively anticipating needs
Plan and book travel for COO, family members, and practice staff, including flights, accommodations, ground transportation, and itineraries
Booking tickets for events, making restaurant reservations, and coordinating car service
Care for three dogs during the business day while the COO is focused on work (smaller dogs, easy to care for)
Support the COO and practice staff with special projects, including holiday cards, gift purchases, etc.
Serve as a liaison between the COO, vendors, and service providers for home as needed.
Ordering household items: managing incoming packages and returns (Amazon, etc.)
Maintain inventory of household supplies, groceries, and personal items, ensuring everything is well-stocked (not overstocked) and replenished as needed
Run errands as needed for COO/Marketing team (post office, Staples, etc.)
Maintain organized records of warranties, contracts, and important documents.

Requirements:

Highly motivated self-starter with exceptional organizational and communication skills
Ability to take charge of various administrative and logistical tasks to support the COO's busy lifestyle
Exceptionally detail-oriented– someone who is concerned with triple-checking items and getting through a list of assignments
Strong administrative and time-management skills
Mature, professional, and discreet
Tech-savvy and efficient with email, calendar apps, and online ordering
Easy-going, solutions-oriented, and flexible
Comfortable being able to work in a home or informal office setting
US work authorization, seeking a long-term role
At least 2-3 years of proven, verifiable experience in a similar role, with excellent long-term references
High level of discretion and integrity, with the ability to maintain confidentiality.
Valid driver's license and a clean driving record.
Ability to work a flexible schedule, including occasional evenings or weekends; including overnights when COO travels.
Ability to assist in general office tasks as needed

Qualifications:

Team player happy to partner with existing household staff and practice staff as needed
Exceptional organization skills: ability to juggle multiple, sometimes competing, priorities seamlessly
Outstanding written and oral communication skills with strong attention to detail
Unwavering professionalism, absolute discretion, and exceptional judgment
Experience as a Household Coordinator, House Manager, or in a similar role within a private residence is preferred
Strong communication and interpersonal skills, with the ability to manage various relationships diplomatically.
A proactive and resourceful problem-solver who can handle challenges with minimal supervision.

Compensation: $22.00 - $25.00 per hour

At Babylon Dental Care we foster a collaborative work environment where are team members are supported and recognized for being whole hearted professionals, connecting with our patients, while delivering superior dental care. We believe our team is our greatest asset and we invest in each and every members personal and professional development. In all we do, we embrace and demonstrate our core values... if they resonate with you, we welcome the opportunity to meet you!

OUR CORE VALUES

TEAMWORK

We create a culture of teamwork in which staff members willingly help one another reach their potential for the greater good of BDC and our patients.

GROWTH MINDSET

We foster an environment that welcomes and supports creativity and intelligence, allowing the individual and company to continually grow and improve.

SERVING

We are committed to serving our patients and one another with genuine respect in a warm and inviting atmosphere.

QUALITY

our focus is a commitment to excellence in all that we do resulting in superior quality of service.

OVER DELIVER

We are passionate about giving more in value to our patients, our community, and our practice that what we expect in return.

ETHICAL

We trust one another to be ethical and act with honesty and integrity at all times.

FUN

Smile, laugh, and bring positive energy to our jobs.

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